All City Contracts, whether drafted by the City or submitted by a third party, are processed through the department and reviewed for consistency with the City Purchasing and Sales Policy and Regulations, State and Federal law and other factors necessary to be certain that the interests of the public are protected and furthered by all transactions with third parties and agreements with other governmental entities. Standard contract language in critical areas has been developed and procurement templates established to bring uniformity, consistency and transparency to the business of the City.
All contracts are entered in a continuing catalog and contract management software and supporting hardware system. The system makes it possible to negotiate contracts on line and circulate drafts internally for review and comment. The software provides the capability for unlimited attachments to each contract file, maintains a complete history of each contract and generates monitoring alerts for the life of the contract term. The system is integrated with the City Purchasing Division.
The department is active in the negotiation of several key city contracts including the Alachua Police Department-Fraternal Order of Police Collective Bargaining Agreement, Residential Solid Waste Contract, Utility Territorial Agreements and others.
