Application Submittals: Guidelines for All Applications

In order to facilitate the review of your application, you will need to submit copies of the application and supporting materials during the Development Review Process. The number of copies to submit may vary based upon the application type. Please reference the submittal guidelines provided below for additional information about the number of copies to submit, format requirements, and deadlines for submitting materials.

For ALL application types and submittals:

• • Application materials must be collated into application packages. Each application package must include one (1) copy of each document submitted with the application. Application materials which have not been collated into application packages will not be accepted.
  • Application materials (except for plans) should be bound with a binder clip only.
  • A copy of all application materials (including the application, supporting materials, and plans [if applicable]), must be provided in digital (PDF) format. Application materials may be submitted on a compact disc (CD) or by emailing a Cloud or FTP link to download the materials to planning@cityofalachua.com. Submittals via Cloud or FTP link must be submitted to this email address prior to submitting printed copies. If the application includes plans, all plan sheets must be combined into a single PDF document.

Informal Completeness Reviews Prior to Application Submittal (Optional):

• • Prior to an application deadline, you may submit one (1) printed copy of the application and all materials for an informal completeness review. The purpose of an informal completeness review is to allow Staff to provide feedback to the applicant about the content and form of the application materials before the applicant prints and submits all copies for review. Requests for informal completeness reviews must be received at least ten (10) business days prior to the application deadline. Informal completeness review comments will be provided to the applicant five (5) business days prior to the application deadline.

Initial Application Submittals / Submittals Responding to Completeness:

** Materials must be provided when application is first submitted or when responding to completeness review comments **

• • Printed Copies (all materials) – 3 copies (4 copies for Site Plans and Subdivisions)
  • Materials in Digital (PDF) Format: on a CD or by emailing a Cloud / FTP link

Each Resubmittal (after review comments are issued):

** Materials must be submitted within the time frame provided by Project Planner **

• • Printed Copies (all materials) – 3 copies (4 copies for Site Plans and Subdivisions)
  • Materials in Digital (PDF) Format: on a CD or by emailing a Cloud / FTP link

Prior to Planning & Zoning Board (PZB) Public Hearings (if applicable):

** Materials must be submitted no less than ten (10) business days prior to the PZB Public Hearing **

• • Printed Copies – 2 copies of the application package, double-sided and three-hole punched, and 7 sets of plans (if applicable)
  • Materials in Digital (PDF) Format: on a CD or by emailing a Cloud / FTP link to download

 For Site Plans and Construction Plans, Following Approval:

• • Printed Copies (plans only) –  4 copies

Presentation Guidelines

All materials, including PowerPoints, to be presented by the applicant during a public meeting must be submitted to the Planning & Community Development Department no later than 12:00 PM of the last City business day preceding the meeting date. Materials may be submitted by email or by providing a compact disc (CD) to the Project Planner.

Guidelines for PowerPoint Presentations:

• • Text within slides must be of an appropriate font size to be legible to all
  • Text within slides must not extend to the outer bounds of the slide

If you have any questions, please contact the City of Alachua Planning & Community Development Department at (386) 418-6121.